You would wish to document where and when the incident happened, along with details of what the incident was. You should also document if there were witnesses. (Normally this is easiest to do in diary format).
No one "records" such incidents, since it is not illegal.
Keeping ohs records is extremely important since logging the workplace incidents is the first step to prevent them. After sufficient data is collected it may be analyzed to try and indicate why something may have happened and if it was a freak accident or could possibly happen again.
It is important to keep records of all workplace accidents or incidents so that the organisation or workplace is able to learn and improve or design and develop new policies and procedures as well as having proof that is upholding its responsibilities to workers and the OHS Act. If a worker has a compensation claim or any legal action is taken against the organisation records must also be available as evidence for the organisation.
why is it necessary to keep accurate health and safety records in the workplace
approach line manager, advise of situation. Keep clear and concise records in a diary of all incidents to include time, date and people involved
When hiring an employee other than the qualifications most of the companies consider the discrimination in the hiring process based on criteria. Nowadays in the workplace there are diverse assortments of hiring discrimination. Mainly there occur when a person is treated differently than peers because of the race, gender, nationality, religion, age, disability, or familial status (pregnancy). Moreover if individual or group of people are requested for investigation and documentation with facts related to when incidents were taken place helps to eliminate the problems dragging forward. Maintaining the relevant records with the column names such as date, time, people involved or witnesses, and details of the discrimination ensures that if you sue the employer cannot claim ignorance of the particular situation.
Under HIPPA, list 5 exceptions to the right of privacy involving records
(OSHA)
The health and safety records of incidents will help a company come up with various ways in which they will easily handle any disaster that comes up.
Records are kept in the workplace to document what was done and why, in case a tax issue arrises or a transaction is questioned. If someone wants to sue the business for something, then the business has records that show what was done, by whom, and when. Workplace records also document when maintenance or repairs were done, to help people remember when they may be needed next. And all of these records can help when the person who did the work moves to another town and someone else has to figure out what needs doing and how it used to be done.
In Britain, it is required by law to keep an up to-date Accident Book. This is due to Health and Safety Rules. To not do so is to leave yourself open to criminal prosecution should an accident occur or a prosecution if there is a random inspection by a Health and Safety Officer. Incidents and near misses, which could have resulted in an accident, must also be recorded.
Accident and incident reports along with memos and notes are used in a workplace to report accidents and incident errors.