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You may capitalize a staff position when referring to a specific position, not referring to positions in general terms. It would be a personal choice, not correct or incorrect. Examples:

  • We have several positions available for inspectors and one in quality control.
  • We have three Line Inspector positions and one Quality Control Supervisor position open at this time.

Using common nouns to describe the positions gives the reader a general idea what may be available. Capitalizing the position name shows that it is the exact position(s) available.

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Q: When do you capitalize a staff position in a business letter?
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Related questions

What is the important role of business letter in an organization?

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Letters answering complaints. Letters to suppliers Letters to customers Letters to staff Letter from staff Leagal letters


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No, unless referring to a specific title or name. Generally, "administration staff" is written in lowercase.


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No, "engineering staff" should not be capitalized unless it is the first word in a sentence or part of a title.


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Line positions are directly involved in the core activities of an organization and have authority to make decisions, while staff positions provide support, advice, and expertise to the line positions. Line positions are responsible for achieving the organization's goals, while staff positions assist in facilitating the operations of the organization.


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