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Planning a large event can be a very stressful time, and finding the right caterers can make or break the success of your big day. There are so many options that choosing the right one can be difficult, especially when you have so many people to please. As you are working on narrowing down your selection, keep these tips in mind to help ensure you find the right caterers to fulfill your needs.
Interviewing Caterers
Planning the food choices for a very large and diverse group of people can be challenging. Considering the many dietary restrictions of your guests can be difficult even when you know each person, but if your event will have guests that you do not personally know it can seem impossible to prepare. The key to making sure every possibility is covered is to hire caterers that handle events like yours every day. Smaller catering companies may make a bid, but always include in your interview process questions about other large events they have handled. Make sure vegetarian and dairy free items are able to be on the menu, and discuss the serving styles each of the caterers feels would work best for your event. You will be able to get a good feel for their experience by asking probing questions and listening carefully to how the caterers respond.
PricingPricing should always be a consideration when choosing caterers for your event, but it should not be the final decision making aspect of the bids. If one bid is significantly lower than the rest be wary, as the food quality, service or experience may be lacking. Make sure to find out how much the caterers charge for both children and adults. Ask about any additional fees that could occur, and get the bid in writing so you have it to refer back to if something changes down the road.
Ask for References
Any experienced company should be able to provide you with references of other events of your size that they have handled. Take the time to call these companies and individuals, and ask detailed questions. One great question to ask is If you could change anything about the catering at your event, what would it be? Often this can alert you to potential problems you can address before you sign the contract with the caterers for your event.
What else can I help you with?
How can I find a printed menu online of different caterers?
The best website for a caterer is Event Wire. This website has reviews about many different chains and individuals.
How do I go about choosing the right caterers?
To pick the right caterer: Decide what you want for your event. Ask friends or appear online for caterers. Make sure they're licensed and insured. Taste their food and see how it looks. Talk to them about your tournament and see if they're helpful. Ask about their journey and if they understand your venue. Get charges from a few caterers. Read contracts cautiously before signing. Keep speaking to them earlier than the event. Tell them how it went afterwards.
What are the differences between catering facilities and catering personnel?
Caterers who provide food for large events should offer to provide you with a tasting, in order to gain your business for a large contract. Keep in mind, however, that this tasting will be the very best product the caterers can produce.While Some caterers will only prepare and deliver you the food you ordered, and may even go so far as to set it up. Others can provide fully trained wait staff and support personnel.
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How to Catch the Accomplished Caterer?
When planning an event, the stress level can rise quickly and without notice. The biggest mistake most people make is to try to do too much themselves instead of delegating duties to others. One way you can relieve stress for yourself is to hire a catering company to prepare, serve, and clean up the food portion of your event for you, leaving you free to deal with other matters like enjoying yourself. Choosing a caterer can seem like a daunting task. Look in any phone book in any sizeable city and you will see listings for hundreds of caterers, all vying for your hard earned dollars. Do not be fooled by flashy ads and big signage; just because they look established does not necessarily mean they are. One way to trim the list of prospective caterers is to ask your friends and family who they have used and trusted in the past. Word of mouth is often times the best form of advertising as it involves personal accounts of the services rendered. People you know may have had experience with some of the caterers you are interested in and can offer opinions on the services. Once you have a small list of catering businesses to choose from, you can start visiting them. The goal of a visit with each of the caterers is to see how you will get along with each one of them. Sometimes personalities clash and difficulty relating can hamper a smooth running event. Always ask for and follow up on references. Even though you may have three friends that loved the caterer, it doesn’t hurt to contact three strangers and ask their opinions on the services either. Now that you have a very short list to choose from, ask the caterers for samples of their work. Arrange tastings at this point, and ask for photos of their work; human nature is to eat first with the eyes, second with the stomach. The choice at this point becomes a matter of taste. You have chosen someone you can work with and trust, and now your event is off and running. The only job left is to enjoy!
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