How to Conduct a Video Conferencing Session?

Answer 1

For a group of people who are working on a project together from different locations, video conferencing is a convenient way to share progress and other important information. In fact, a productive video conferencing session can help to move a project down the road toward success. When it comes to successful video conferencing, there are some important things to remember.

First, in preparing for a video conferencing session be sure all of the participants know what time the conference will take place. A conference concerning a work project will not be as effective if some of the team members are absent. Consequently, sending a reminder email to all of the team members regarding the video conference would be a wise idea.

Next, request that all the team members find a quiet area to participate in the video conference. Since all the members will be able to see and hear one another, cutting down on the number of background distractions is a good idea.

The third step toward having a successful video conferencing session occurs at the beginning of the meeting. The leader of the meeting must account for all the team members. In addition, it’s important to ask all of the members if they are able to see and hear what is going on. Not surprisingly, a team member won’t be able to absorb information from a video conference if he or she isn’t fully connected.

Finally, during the video conferencing session the meeting leader must control the communication between team members. For instance, if one team member starts to talk over another team member the meeting will become confusing to all of the participants. In that scenario, the meeting leader should stop one team member from talking until the other person finishes his or her point.

Video conferencing allows people who are collaborating on a project to compare notes and move the work along in the right direction. Furthermore, video conferencing allows team members to avoid the time and expense of travelling to meet with one another. In short, video conferencing is a favorable option for workers who need to touch base in order to make a project successful.