Mailmerge is one of the most useful facilities offered by a Word Processor. It is the joining together of two sources of information into a single document, usually a list of names and a standard letter to whom a personalised copy of the letter must be sent. This is most commonly done in creating address labels or creating a form letter. Only certain details on the letter change, like having the same letter addressed to a number of different people.
You would create one copy of the letter and another file with a list of the data elements that need to be inserted into the letter. This saves having to separately type out a copy of each letter for each recipient, where every letter is almost identical. Each name or piece of data on the list is taken in turn and placed in the relevant position on a different copy of the letter. So if you had a letter that was being sent out to invite people for an interview, on the name of the person and the time of their interview would be different on the letter. If you were having 20 interviews or if you were having 150 interviews, the letter would only have to be typed up once. Take the following letter as a very simplistic example, which is inviting people to do an interview for a course:
----
Dear ......,
We are writing to advise you that we would like to meet you on ...... at ..... to discuss your application for our ...... course.
Yours sincerely,
____________________
John Doe
Applications Manager
----
The places where the ...... are indicate the only parts of the letter that would be different. All the rest of the text would be the same for every letter. They represent the name of the person, the date of their interview, the time of their interview and the name of the course they are applying for.
A list of those details would be created. For each person in turn a letter would be printed with the text above the same and the ...... replaced by the name of the person, the date of their interview, the time of their interview and the name of the course they are applying for.
Your list of people and details could be
John August 3rd 11am Accountancy
Mary August 3rd 11:30am Marketing
Tom August 4th 10am History
The letters you would get could be like this:
----
Dear John,
We are writing to advise you that we would like to meet you on August 3rd at 11am to discuss your application for our Accountancy course.
Yours sincerely,
____________________
John Doe
Applications Manager
----
Dear Mary,
We are writing to advise you that we would like to meet you on August 3rd at 11:30am to discuss your application for our Marketing course.
Yours sincerely,
____________________
John Doe
Applications Manager
----
Dear Tom,
We are writing to advise you that we would like to meet you on August 4th at 10am to discuss your application for our History course.
Yours sincerely,
____________________
John Doe
Applications Manager
----
By keeping the list of names, they could be used again when writing to those people, maybe to tell them if they got their place on the course. This is a very simple example. There would be much more detail to add, like the person's full address for example.
Large companies and organisations that are sending out letters to thousands of customers would use this kind of facility. Even if a similar letter had to go to a thousand people, the actual letter would only need to be typed once, leaving the gaps for details to be added, which would be got from their list of customers.
What you are seeing here is the purpose of mail merging, though not the full details of how it is done. That would vary from different word processors and even different versions of the same word processor. But for all of them the principle is the same, as is the reasons for using it.
Mail Merge Helper is a step by step wizard that walks you through how to complete a mail merge.
expain mail merge in detail
Mail Merge Wizard.
compare hyperlink with mail merge
Mail Merge is a software function that allows users the ability to create a massive number of documents from a single template.Note: See 'Related Links' for more information. Mail merge is the feature in MS word by that we can send similar letter to more than one person by simple task.
On Mailings tab, press Start Mail Merge and choose Step by Step Mail Merge Wizard.. on the right side of screen will appear Mail Merge sidebar which will guide you through all necessary steps.
Sometimes it is called a mail merge, and the result of a mail merge is a list of form letters.
There is a Mail Merge 'Wizard' built-in to Writer. Just click on the Tools menu, then select Mail Merge Wizard and follow the steps it takes you through.
The main document or mail merge document.
Click Mailings tab to expand, then Start Mail Merge.
You cant cc on a mail merge , use a vb script macro instead.
by using mail merge programm.