What are the advantages and disadvantages of profit sharing?

Answer 1

The Pros of File Sharing

1. Saves Time

Employees don’t have to worry about sending files via email, uploading, or downloading the files. Instead, they can quickly access the data they need when they need it.

2. Eliminates Multiple File Versions

Instead of having multiple versions of the same file with different information, all the information is current and is always the most up-to-date version of the file.

3. Saves Money

You don’t have to worry about users having sufficient storage space on their workstations to save files when you save data on a network server or cloud-based server.

4. Prevents Lost Data

If the event of a computer crash, data is not lost when it is saved on a server with nightly data backups.

5. File Permissions Limits Access

You can configure network file structures so that only those employees who need access to the data have it. Additionally, you can even control what they do with the files, such as read-only, update, save, etc.

The Cons of File Sharing

1. Potential Proprietary Data/Plagiarism Issues

If one employee takes another employee’s thoughts, ideas, etc., or proprietary data and uses it themselves or sells it, they are breaking the law. Yet, catching them can be difficult if you don’t have an application for file sharing and piracy monitoring.

2. Requires Sufficient Network/Bandwidth Speeds

File sharing does require sufficient speeds so that data can be accessed quickly and easily. If you lack the necessary speed, then accessing files can be very tedious.

3. Higher Risk of Files Being Shared Publicly

When files are shared, there is a higher risk an employee or external hacker could attempt to share company data in a public forum online.

4. Increased Risk of Files Being Infected

There is an increased risk of malware, ransomware, and viruses of infecting shared files. For instance, the virus is on a workstation used to access the files and uploads itself onto your server or to the other workstation where the files are located.

Fortunately, these cons can be overcome and further reduced with the right file monitoring software application like PA File Sight.

To learn more about PA File Sight, how it helps protect data when using file sharing, and how it can help with data loss prevention, please feel free to explore our website or contact Power Admin at 1-800-401-2339 today! We are pleased to offer a FREE 30-day, no-obligation, full-access trial.

Answer 2

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