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Management information systems (MIS) are used to help companies review business information and make decisions. An MIS exists outside the regular technological system because the MIS combines many parts of business information to aid managers. Internal and external information is gathered through the MIS for management to use when reviewing business operations.
- Definition
A Management Information System (MIS) is the method a company uses to obtain reliable information regarding their business operations. The MIS should not be concerned with can the information be retrieved but how and what should be retrieved so management can make effective decisions. Once information is provided through the MIS, decisions can be made regarding the effectiveness of business operations. Proper MIS reporting utilizes the best technology and enhances information flow from each department in the company.
Many MIS systems contain a technological piece that helps management gather information quickly and accurately regarding each division in the company. Internal information is gathered using the current information technology used in the company; external information is gathered using the MIS, which uses technology to obtain external information relevant to company operations. Both sources of information will be used to review company operations and make company decisions.
Some companies will create special project management positions to aid in developing their MIS for decision making. Project managers will learn how information can best be gathered and reported in the company for management. Information is only relevant if it can be gathered in a timely manner and contains information that management will find useful in decision making. Project managers will review all aspects of a company for how to best gather information for the MIS.
Once the project managers have completed their research, the MIS will be implemented into the decision making system. System administrators are responsible for maintaining the integrity of the system and ensuring that the information continues to flow through the MIS. Administrators will also review the MIS and discover if any new information should be included in the MIS flow. Administrators will also help communicate decisions from management to each department in the company that needs to improve or expand operations.
A decision system is the process company management uses upon reviewing the information gathered by the MIS. Making decisions is critical to a company's success and future growth opportunities. Decision systems are designed according to the management style of the company and how many managers will participate in the decision process. Allowing more managers to participate in the decision helps create a strong consensus from the reported information, ensuring a greater success from each decision.
Outside of increasing the effectiveness of management decisions, an MIS is built to increase the overall productivity of the company. Better information allows for companies to change inefficient operations and improve production methods and service functions. Increasing productivity helps companies
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