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Human Resources Information Systems (HRIS)

Human Resources Information Systems (HRIS)

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Curtis Strite

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Cards in this guide (71)
What are the factors that changed the primary role of Human Resources Management from a caretaker of records to a strategic factor

During WWII: development of the personnel function; EE motivated by social and psychological factors, not just money

how has the role of HRIM changed over time

was primarily concerned with routine transactional and traditional HR activities to dealing with complex transformational activities

transactional activities

routine bookkeeping tasks

traditional HR activities

selection, compensation, performance appraisal

transformational HR activiteis

add value to the consumption of the firm's product/service

historical evolution of HRM

Pre-WWII

post WWII phase

computer technology was just beginning to be used

social issue phase

effective and correct practices affecting the bottom line of firms

cost-effectiveness phase

needed to harness technology that was becoming cheaper and more powerful

technological advancement era

increased use of technology changed the focus of the HRM

what is key to the implementation of strategic HRM

technology

what is required for the effective management of human resources in a firm to gain a competitive advantage in the marketplace

timely and accurate information on current ee and potential ee in the labor market

describe the emergence of strategic HRM and the influence of computer technolgoy

the development of HRIS helped enable HRM to become a strategic partner in organizations, when then led to the emergence of strategic HRM.

how does technology help deliver transactional, traditional, and transformational HR activities more effectively and efficiently

reducing the amount of time the HR staff needs to spend on transactional activities

describe six sigma

streamlining operations through business process reengineering

five key processes of six sigma

DMAIC

advantages to using HRIS

making comprehensive info into a single, comprehensive database

transaction processing system

improved transaction speed and accuracy

management information system

provide key data to managers

executive information system

provides aggregate, high-level data

decision support system (DSS)

interactive and iterative managerial decision making

expert system

embed human knowledge into IS

office automation systems

designing documents

collaboration technology

supports electronic communication and collaboration between EE

enterprise resources planning system

integration and centralization of corporate data

How does national culture influence the nature and importance of HRIS function

impacts the laws, competition, govt. regulations, technology, societal concerns, and HRM research in the external environment in the organization

how does organizational culture influence the nature and importance of HRIS function

impacts the internal processes, programs, and function w/in the organization and the heart that will act as a storage and a monitor of these activities is the HRIS

What is an e-HRM

Uses IT as the central component of delivering efficient and effective HR services

What is an HRIS

the hardware, software, people forms, policies and procedures, and data that helps to reduce the amount of time spent on transactional activities

Case study: How did this position help the HR function to become a strategic partner of the organization

Ensuring data integrity in both personnel files and the online HRIS

data

produced, stored, updated, and used by HR EE and managers on a daily basis

information

interpretation of data

knowledge

information that has been given meaning

What is the difference between a database management system and a database

DBMS: Set of software applications combined w/ a database

What are the main functions of a database management system

create the database

what is an early database management system

data-processing system that performed record-keeping functions that mimicked existing manual procedure

What were the shortcomings of early file-oriented database structures

data redundancy

what are the three types of data sharing

between functional units

entities

EE, jobs, promotion transactions, positions in the company

attribute

a characteristic of the entity

table

used to store info about entity

row

records

query

question that you ask about the data stored in a database

form

an object in a database that you can use to maintain, view, and print records in a "structured" manner

report

formatted presentation of data from a table, multiple tables, or queries that is created as a printout or to be viewed on screen

primary key

attribute of an entity which uniquely identifies a specific instance of the data

foreign key

when a primary key from one table is stored as an attribute of another table

select query

allows you to ask a question based on one or more tables in a database

action query

performs an action on the table on which it is based

cross-tab query

performs calculations on the values in a field and displays the results in a datasheet

How are forms and reports similar

they are both components of a relational database and can be customized to the needs of the user

How are forms and reports different

a form is an object in a database; you can print data that appears in forms

data warehouses

special type of database that is optimized for reporting and analysis and is the raw material for management's decision support system

BI

broad category of business applications and technologies for creating data warehouses and for analyzing and providing access to these specialized data to help enterprise users make better business decisions

data mining

patters in large data sets identified through here

can knowledge be turned into a database

knowledge can be turned into a database when an employee or manager knows what questions need to be answered to meet HR objectives and the data needed to answer those questions

types of users of an HRIS

employees:

What are the three broad categories of data that an HRIS manages

information about people

how does network bandwidth affect a two-tier (client server) architecture

a large amount of info has to move from the client computer across the network to the server to execute database transactions quickly

How does an N-tier architecture simplify the IT department's task of maintaining client software

It is expandable to multiple Web servers and application servers to handle load balancing.

How does row-level security work

Row-level security supports hierarchical accessβ€”the greater the number of persons who report to an employee such as a manager or a supervisor, the more the quantity of data that becomes viewable. With row-level security within a particular page or screen, a specific user role retrieves only the data belonging to that user.

Why is row-level security more valuable to an HRIS than a manufacturing software solution

HRIS information is confidential. Any single employee should be able to view his/her information but not information of other employees

When might BOB not be "best"

BOB solutions introduce additional complexity into the software architecture. This complexity adds IT expense in the form of new software licensing and/or programming charges.

The systems development process has been discussed by many. Name five discussion topics that need to be completed during the planning process.

Project Manager

three options for choosing a project manager

hire a consultant

What is a project charter

all-encompassing planning document that defines the scope of, and provides a basic "rulebook" to facilitate completion of a software implementation project which will help maintain the guidelines on how the project should function

Why is a project charter important

Helps keep team focused on goal

What is a project scope

the portions of the information system that need to be completely operational to satisfy the needs of the various customers, employees, and senior management.

Why is it absolutely critical to have the scope of the project identified

it minimizes the likelihood of project creep. Project creep contributes to increased project costs and late project delivery.

What is project creep

occurs when decisions are made to implement additional functionality beyond what was defined in the project scope

Why is project creep not a good thing

may lead to huge cost overruns, a failure to complete the project on schedule, and then, in the rush to meet final deadlines, the delivery of a project that fails to meet the needs of the customers.

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