Human Resources Information Systems (HRIS)

During WWII: development of the personnel function; EE motivated by social and psychological factors, not just money

was primarily concerned with routine transactional and traditional HR activities to dealing with complex transformational activities

routine bookkeeping tasks

selection, compensation, performance appraisal

add value to the consumption of the firm's product/service

Pre-WWII

computer technology was just beginning to be used

effective and correct practices affecting the bottom line of firms

needed to harness technology that was becoming cheaper and more powerful

increased use of technology changed the focus of the HRM

technology

timely and accurate information on current ee and potential ee in the labor market

the development of HRIS helped enable HRM to become a strategic partner in organizations, when then led to the emergence of strategic HRM.

reducing the amount of time the HR staff needs to spend on transactional activities

streamlining operations through business process reengineering

DMAIC

making comprehensive info into a single, comprehensive database

improved transaction speed and accuracy

provide key data to managers

provides aggregate, high-level data

interactive and iterative managerial decision making

embed human knowledge into IS

designing documents

supports electronic communication and collaboration between EE

impacts the laws, competition, govt. regulations, technology, societal concerns, and HRM research in the external environment in the organization

impacts the internal processes, programs, and function w/in the organization and the heart that will act as a storage and a monitor of these activities is the HRIS

Uses IT as the central component of delivering efficient and effective HR services

the hardware, software, people forms, policies and procedures, and data that helps to reduce the amount of time spent on transactional activities

Ensuring data integrity in both personnel files and the online HRIS

produced, stored, updated, and used by HR EE and managers on a daily basis

interpretation of data

information that has been given meaning

DBMS: Set of software applications combined w/ a database

create the database

data-processing system that performed record-keeping functions that mimicked existing manual procedure

data redundancy

between functional units

EE, jobs, promotion transactions, positions in the company

used to store info about entity

records

question that you ask about the data stored in a database

an object in a database that you can use to maintain, view, and print records in a "structured" manner

attribute of an entity which uniquely identifies a specific instance of the data

when a primary key from one table is stored as an attribute of another table

allows you to ask a question based on one or more tables in a database

performs an action on the table on which it is based

performs calculations on the values in a field and displays the results in a datasheet

they are both components of a relational database and can be customized to the needs of the user

a form is an object in a database; you can print data that appears in forms

special type of database that is optimized for reporting and analysis and is the raw material for management's decision support system

broad category of business applications and technologies for creating data warehouses and for analyzing and providing access to these specialized data to help enterprise users make better business decisions

patters in large data sets identified through here

knowledge can be turned into a database when an employee or manager knows what questions need to be answered to meet HR objectives and the data needed to answer those questions

employees:

a large amount of info has to move from the client computer across the network to the server to execute database transactions quickly

It is expandable to multiple Web servers and application servers to handle load balancing.

Row-level security supports hierarchical access—the greater the number of persons who report to an employee such as a manager or a supervisor, the more the quantity of data that becomes viewable. With row-level security within a particular page or screen, a specific user role retrieves only the data belonging to that user.

HRIS information is confidential. Any single employee should be able to view his/her information but not information of other employees

BOB solutions introduce additional complexity into the software architecture. This complexity adds IT expense in the form of new software licensing and/or programming charges.

Project Manager

hire a consultant

all-encompassing planning document that defines the scope of, and provides a basic "rulebook" to facilitate completion of a software implementation project which will help maintain the guidelines on how the project should function

Helps keep team focused on goal

it minimizes the likelihood of project creep. Project creep contributes to increased project costs and late project delivery.

occurs when decisions are made to implement additional functionality beyond what was defined in the project scope

may lead to huge cost overruns, a failure to complete the project on schedule, and then, in the rush to meet final deadlines, the delivery of a project that fails to meet the needs of the customers.