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A personal letter used for official purposes becomes by definition a "business letter". It should include your street address, city/state and zip code and today's date on 3 lines, top right. Skip two lines. On the left, the receiver's full name, business address, city/state/zip code. Skip two lines. Dear (Ms. Last Name) or Mrs. or Mr. Skip two lines.

Begin the body of your letter next. "Explanation" letters should be short and to the point. It should express FACTS without stating a bunch of worthless reasons.

After that paragraph, skip 2 lines, write "Sincerely" comma. Skip 4 to 6 lines (6 for handwritten) and in that big space, WRITE your name. Skip a line or 2. Now PRINT your name.

Example of the body of an EXPLANATION letter:

My child, [here give child's full name], lives with me at [give your full address, city, state, zip--- even though you wrote it at the top]. He / She has lived at this address since [month, day, year].

Sincerely [or Sincerely yours, ]

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12y ago

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