Can you give an example of formal business letter?

Answer 1

Sample Business Letter:

Date (always)

Addressee Name

Title (if applicable or if you don't know the name of the person)

Company Name (if applicable)

Mailing Address

City, State Zip

Reference: Telephone number 123-456-7890; June, July, and August 2005 (optional, number of an account, invoice, or other pertinent piece of information for the recipient to identify the subject of this letter).

Dear Ms. or Mr. Name (Sir/Madam if unknown),

I'm writing to you to request the calling records for the above referenced number, as directed by your customer services representative on (date of call to customer service line).

Please provide these records to me by January 12 as I will need them for a civil case to be heard in court on January 19. Enclosed is my personal check in the amount $25.00 (twenty five dollars) as I was instructed by your customer service representative to cover the cost of records research and reproduction. These records can be sent to me at 123 Main Street, Apt. 4, Mycity, CA 00001.

Please note the importance of the date that the documents will be required. If you have any question for me that may expedite this request, please call me at 666-123-4567. Thank you for your attention to this matter.

Sincerely,

You Signature

Your Name

A business letter should include all of these elements and should be limited to these elements. Not providing an element could reduce the effectiveness of the letter or fail to get an appropriate response. Including information that strays from the goal of the letter may camouflage to purpose of the letter and the result you are trying to accomplish.