Describe four types of informational reports?

Answer 1

Trip reports are required following you or your supervisor's attendance at a conference, convention, or other trip paid for by the company. These trip reports are often summarized in an email memorandum or standard memorandum identifying the event (date, time, location), outlining three to five key points (how the trip benefited the company), and itemizing expenses incurred as required (may be on a separate sheet or travel expense form). Close by expressing appreciation for the opportunity to make the trip.

Progress reports, also called interim reports, describe for internal or external readers ongoing projects to bring them up to date on the status of a project, plan, or some activity. The basic format for trip reports is used where you include information in an email memorandum, or standard memorandum identifying the project, plan, or activity; summarizing three to five main points that brings the reader up to date; itemizing expenses incurred as required; and expressing appreciation or action to be taken or a statement of the value the reader will receive.

Periodic reports. sometimes called, activity reports, help management keep up with company operations. Examples are reports on sales figures, inventory levels, profit figures, employee numbers, and many other bits of information that help management make decisions. Periodic reports use the same format as the previous reports-the email memorandum or standard memorandum. They include summarizing the activities that occurred during the reporting period, which may be weekly, monthly, or annually; identifying problems; noting changes in progress; and making requests as necessary. The main use of periodic reports is to keep management informed about progress within the company, whether positive or negative.

Investigative reports are created about specific topics situations, or events based on research, without including interpretation or recommendation. The format used for these reports are an email memorandum or standard memorandum that includes an introduction (presents the subject, purpose, and action to date), the body (includes the facts, findings, or discussion) and a short summary (identifies the main points of the report). These reports save the reader time. The information needed is provided in a short report that can be quickly read instead of having to complete the research. The research is delegated to the office professional.