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Managing and printing business cards for a large number of employees can be a headache. Not only that, but with business card requests coming in from all different departments, sometimes the process and resources put are even more expensive than the final product. So how do large companies do it?

The solution: A Business Card Portal In short, a business card portal is a private online storefront that allows companies to simplify the business card ordering process dramatically by automating almost the entire process. The editing, proofing, approving, printing, shipping, and paying for business cards for everyone in the company occurs all in one place, and becomes a thing of minutes. According to Brandly, the industry's leader, although business card portals usually offer different kinds of ordering workflows, most large businesses are switching to the "Self-service + Approval", letting employees self-order as needed.

Check out Brandly for the best business card portal.

The Self-service + approval workflow looks something like this:

  1. Employee logs in into the company's online portal and places an order for business cards using a pre-set template (no design skills required).
  2. One of the administrators of the portal (usually someone from HR, marketing, or office administration) gets a notification and approves it - or not.
  3. If the order gets approved, the business cards get printed and shipped to the orderer's chosen address.
  4. Using a business card portal + an approval workflow reduces:
  • Bottlenecks, by removing the middle man with the self-service feature
  • Brand inconsistencies, by always using the same business card template for every order
  • And typos, by getting the order checked by an admin before being sent to production

How much does a business card portal cost? Luckily nothing. Some providers do charge crazy amounts for setting up a private portal, but Brandly actually offers it for free. Plus, that also includes free shipping. Good luck!

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Alejo Escrivá

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Q: How do large companies manage and order business cards?
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