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A business letter of request should follow this general outline:
First paragraph, state why you are writing:
- This letter is to request...
- I am writing to request...
Second paragraph, give the basic information supporting the request. This can actually be more than one paragraph or if several facts are necessary, use bullets. Don't use emotional language or go off the target of your objective.
Third paragraph, tell the addressee what you want them to do or what you want to happen (this is called the 'call to action paragraph'). Include your contact phone number and e-mail address at the end to be sure it's easy for the addressee to find. Always end a business letter by thanking the recipient for their time and consideration.
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