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  • Make sure the area is clean and free from debris.
  • Find sufficient seating and conference table for the conference.
  • Provide electrical outlets and room for conferencing equipment, including extension cords.
  • Provide pencils, pens and paper for note taking.
  • provide separate refreshment table if the conference is scheduled for more than two hours.
  • provide conference agenda for attendees.
  • check lighting requirements for presentations and easy access for dimming of lights for said presentation.
  • check if presentations need extra equipment such as screens, podiums, or separate stands for electronics.

These are basic needs common to most business conferences. A good host will supply these needs and any other special requests made by the attendees.

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Q: Key a list of the preparation you may need to make for conference room?
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