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The sub-section (1), states or guides every company to maintain a register for each classified member in such prescribed manners:

Register of Equity Holders and Preference Shareholders: Under Section 88(1)(a), there are equity holders as well as preference shareholders in each company. Each company shall maintain a separate register for them, whether they’re residing in India or outside India.

Register of Debenture Holders or Security Holders: Under Section 88(1)(b) and (c), every company that issues or allots debentures or securities shall maintain a separate register for the debenture holders and security holders under Form No. MGT-2 as per Rule 4 of the Companies (Management & Administration) Rules, 2014.

Register Index: The sub-section (2) states that the register that is to be maintained under sub-section (1) shall consist of an index of the names of the members contained therein, i.e., any company with not less than 50 members has to maintain the register with an index in which sufficient entries are to be made for any folio and consist of such valid data as is necessary for legal binding.

Register and index to be maintained by: Sub-section (3) talks about the fact that the register and the index shall be maintained by ‘Depository’, which is under Section 11 of the Depositories Act, 1996. A depository is an organization that keeps track of ownership of shares or other securities in a dematerialized format, eliminating the disadvantages associated with actual share certificates. The depository, which continues to be the registered owner but does not have any rights over the shares, is the name under which they are issued. The general investors are the beneficial owners. The depository is required by Section 11 of the Depositories Act, 1996, to keep the beneficial owner record up to date.

Maintenance foreign register: If permitted by its articles, a company may maintain a part of the register mentioned in sub-section (1) known as the “foreign register” in any nation outside of India in the same format as the principal or major register. Such a registry keeps track of the information about the citizens of that nation who are members, holders of debentures, holders of any other securities, or beneficial owners. Only citizens of the nation where it is kept would have their details included in this record. This register will be considered a component of the major register of the corporation to which it pertains.

Failure of maintaining the register: If the company does not maintain the register of members, debenture holders, security holders, or such beneficial owners or fails to maintain the register prescribed under sub-sections (1) and (2), then the company and such employee of the company who is in default or fails to maintain the register shall be punishable with not less than 50 thousand rupees, which may extend up to 3 lakh rupees. If the failure is a continuing failure or default, then such failure will be further punishable with one thousand rupees per day from the date on which the failure continues.

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894patel.nikita

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