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The Privacy Act of 1974 (5 U.S.C.A. 552a) is a federal law that places restrictions on the federal government's collection, use, and dissemination of personal information. As with most comprehensive federal statutes, the act provides general and specific exemptions as well as an administrative appeals process.
The Privacy Act core requirements provide for:
Limitations on the collection, use and dissemination of personally identifiable information about an individual.
Disclosure restrictions to third parties.
Access and amendments rights of the individuals who are subjects of the files.
Notification to the public of collections of information on them (forms and Web sites), and record systems (Federal Register Privacy System Notice). Secret records on individuals cannot be maintained.
Requirements for data collection include:
-- Is the information relevant and necessary?
-- Is the information accurate, timely, and complete?
-- Is the information from the subject?
-- Is there a notice addressing the purpose and use of the information?
-- Are safeguards in place to protect the integrity of the information?
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