What is the qualities of good technical report writer?

Answer 1

They wear snazzy hats.

Answer 2

Characteristics of a Good Report

Reports must be clear, concise, complete and correct.

Good reports follow the four C's rule.

Clear

Information has to be understood at the first reading. The report has to be easy to read with legible writing and a clear message.

Clear Unclear

Rotated the mattress so the Turned the bed over.

head end became the foot end.

Concise

Your report is only to be as long as you need to include the necessary information. Use short, simple sentences. Do not use jargon or words that aren't required.

Concise Not concise

On his return he was asked to And then I said to him that if

put the groceries away. it was possible he should put

the groceries away when he

came back from the shops.

Complete

Ensure all required information is in the report.

Complete Incomplete

He pushes carrot out of his mouth He spat out his dinner again.

whenever I feed it to him.

Correct

Every piece of information must be accurate and verifiable.

Accurate Inaccurate

I will ask Terry if he likes being Someone said Terry's brother

called 'bags' and by whom. gave him the nickname 'bags' because his trousers always hang around his butt and he likes it.

It is important that you know the objective of the report before you write it. Be clear on what information you need to communicate and who will be reading it. For example, the object of the shift report in accommodation services is to let the other team members know what occurred on the shift. Report writing is a means of passing on information to each other.

Answer 3

Qualities of Good Technical Reports

Regardless of the specific format used, all quality technical reports will posses the following qualities:

Accuracy

Great care should be taken to ensure that the information is presented accurately. Make sure values are transferred correctly into the report and calculations are done properly. Since many people proof read right over their own typographical errors, it is often best to have another person proofread the report. Mistakes may cause the reader to doubt other points of the report and reflect on the professionalism of the author.

Objectivity

Data must be evaluated honestly and without bias. Conclusions should be drawn solely from the facts presented. Opinions and conjecture should be clearly identified if included at all. Deficiencies in the testing or the results should be noted. Readers should be informed of all assumptions and probable sources of errors if encountered.

Clarity

The author should work to convey an exact meaning to the reader. The text must be clear and unambiguous, mathematical symbols must be fully defined, and the figures and tables must be easily understood. Clarity must be met from the readers' point of view. Don't assume that readers are familiar with previous work or previous reports. When photographs are included in a report, a scale or some object of standard size should be included in the photograph to help your readers judge the size of the objects shown. Simply stating the magnification of a photograph can cause uncertainty since the size of photographs often change in reproduction.

Conciseness

Most people are fairly busy and will not want to spend any more time than necessary reading a report. Therefore, technical reports should be concisely written. Include all the details needed to fully document and explain the work but keep it as brief as possible. Conciseness is especially important in the abstract and conclusion sections.

Continuity

Reports should be organized in a logical manner so that it is easy for the reader to follow. It is often helpful to start with an outline of the paper, making good use of headings. The same three step approach for developing an effective presentation can be used to develop an effective report:

1) Introduce the subject matter (tell readers what they will be reading about)

2) Provide the detailed information (tell them what you want them to know)

3) Summarize the results and conclusions (re-tell them the main points)

Make sure that information is included in the appropriate section of the report. For example, don't add new information about the procedure followed in the discussion section. Information about the procedure belongs in the procedure section. The discussion section should focus on explaining the results, highlighting significant findings, discussing problems with the data and noting possible sources of error, etc. Be sure not to introduce any new information in the conclusion sections. The conclusion section should simple state the conclusion drawn from the work.

Writing Style

A relatively formal writing style should be used when composing technical reports. The personal style of the writer should be secondary to the clear and objective communication of information. Writers should, however, strive to make their reports interesting and enjoyable to read.

Answer 4

To write good reports, you need to have some basic essentials that include anticipating reader's questions and answering them. Telling a full story, complete data, and simple writing are other essentials for writing a good report.