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Employee time cards should be kept for at least two years. For employee leave and absences, records should be kept for at least three years.

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10y ago

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How long does an employer need to keep the physical time cards of each employee?

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You should keep employees time cards for at least one year. This will allow for easy reference if any dispute arises when filing tax forms.


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Businesses should keep employee time sheets for as long as they might need them for tax purposes. If the IRS requests the company's or an employees payroll or tax information, you may need the time sheets to verify that your forms are correct. I'd say keep the time sheets for at least 2 or 3 years. If you have an electronic time clock to monitor employee attendance, you could easily store the information electronically for as long as you may need.


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Always Keep an Employee Manual At Your Desk?

One great way to keep your work on track and to make sure that you are doing things correctly for your employer is to keep an employee manual close at hand. Even if you have read the employee manual from cover to cover, it is easy to forget information over time, but keeping an employee manual close at hand will give you a reference book when you need it.


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According to the Fair Labor Standards Act (FLSA) web site on this matter (http://www.dol.gov/whd/regs/compliance/whdfs21.pdf), time cards need to be kept for two years. Other payrolls records may need to be kept longer.


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