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Using any business letter format, the content of the letter should be as follows:
- In the first paragraph, state why you are writing.
- In the second paragraph, provide any information that the recipient needs to fulfill you request.
- In the third paragraph, state what you expect the recipient to do, for example "Please send my extended gate pass to me at..." If a specific date or deadline is involved, state that. Follow this with "If you require additional information, you may contact me at (your phone number/email address)." The paragraph should always end by thanking the recipient for their prompt response to your request.
Sincerely (etc.)
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