Importance of agenda

Answer 1

It probably seems obvious that meeting agendas are important for timing purposes. An agenda keeps a meeting from going too long and keeps a meeting on topic. an agenda lists the timetable for topics, activities and speakers within the pre-established time frame of the meeting.

The importance of an agenda starts even before the meeting takes place. When we schedule a meeting, we should also send the agenda.

A brief verbal review of the agenda at the start of the meeting reinforces the meeting's goals to everyone attending. This review also gives the us a base on which to fall back on when the meeting drifts off topic and a way to bookend the meeting along with a recap of the meetings goals at the end.

For meetings that are following a presentation format, instead of a discussion format, the importance of an agenda is lessened. However, in that case, sending out a short description of the presentation can help people make a more educated choice regarding their attendance when a scheduling conflict might exist.