How do you write a letter to request a speaker for a conference?

Answer 1

An email invitation and a mailed letter are done slightly different. If doing a letter you need to add the normal headings you would when sending a professional letter like: July 20, 2006 Mr. Rodney Giles

Manager, Customer Support

Inter-Office Solutions Inc.

1289 Luxor Station Rd.

Cedar Springs, IL, 34985 If you are writing them an email, you need to have a good subject line that let the reader know exactly why you are contacting them. A lot of professionals will disregard any emails from people they don't know or don't tell them right away the reason they need to read it. So for example: Speaking Invitation, Upcoming "Event Title", "City" "State Abbreviation" Then you can start your letter in the body of the email. Dear "Mr. or Ms. First Last Name, I hope this finds you well. My name is "Your Name Here" and I am "Who Are You or your position" at the "Organization You Represent". I am contacting you on behalf of "Your Organization" to invite you to speak at our upcoming 2009 "Event Title" on "Date" in "City, State Abbreviation". We'd be honored for you to deliver a speech or session on "Title of the session or topic". Your remarks would begin on "Month Day" at "Time" PM. The session would last approximately "Length". Below I have listed the detail for this session. I have attached a brochure for you to review and see who else is on the program. (If you have a brochure or program outline) "Brief Description again including the date, title, few sentences to describe the topic, and maybe a few bullet points of what you need thinks to be addressed" To tell you a little bit more about the conference, the goal of this program is to "One sentence to express the goal of the program." "Who the audience will be comprised of" (For Example: Some of the departments and titles of professionals attending this event are: operations, finance, risk, compliance and administration.) "A brief description of your organization and include a website if available". (For Example: ASMI is dedicated to improving performance by focusing on the core areas of accountability, transparency, competition and performance to produce a private sector that delivers more for less. You can learn more about our organization by visiting our website at http://www.asmiweb.com. ) "Here is where you want to put in a brief sentence describing any form of payment they will receive or any travel or hotel coverage you will provide" After you have reviewed the above information, please contact me directly with any questions. You can reach me at (555) 555-555. I look forward to hearing from you and hope you can join us in "Month"! Regards, "Your First and Last Name" I hope this helped. If you want more help just send me a message.