The of a business letter should succinctly state why you are writing the letter?

Answer 1

first paragraph

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All business letters follow the same format:

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date

name & title of addressee

company or organization name

address of company or organization

city, state zip

Dear addressee,

First paragraph: State why you are writing. That is all, one or two sentences will do.

Second paragraph: State your supporting information for the above. Keep it to the point. If you have more than two or three pieces of information, use bullets. You can occasionally use two paragraphs here if you have a more lengthy explanation. This is all you need for the body of the letter.

Third paragraph: Tell the addressee how you want them to respond or what you want to do. It's call the "call to action" sentence and one clear sentence will do. For next (and) last sentence, give your contact information; your phone number, e-mail address, or mailing address, whichever is appropriate. This contact information should be the last line of your letter so that it will be easy for the addressee to see.

Close with "Thank you" or "Sincerely",

Print or type your name and sign above it.