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All payroll tax information must be kept for a minimum of 4 years, and if the W-2 was undeliverable then you are required to keep it on file for a minimum of 4 years, according to the recordkeeping section of pub 15. Generally 4 years minimum and 7 years outside are good rules of thumb.

After they are sent to the employee, there is no obligation that the employer provide them again.

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15y ago

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