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Business Writing
Includes questions related to the research, preparation and writing of written business documents.
1,608 Questions
How do you write an application for permission for further study from your company?
One should first start the letter with "Dear Sir or Madam". Go on in your letter to explain that one is wanting to further themselves in their career and the way to do that is to get further studies. Also explain that the way one can do this is to get permission granted to them with a formal letter granting permission. End the letter with "Best Regards" and your name and how to be contacted.
How do you write a letter for delayed salary to boss?
It is important for workers to write a letter about a delay in salary to their boss by listing the circumstances that caused the problem. The worker should mention any hardships that he encountered and seek solutions from management.
How do you write a transfer ownership letter sample?
A transfer ownership letter depends on what is being transferred. A car, for example, would require the certificate of title, signatures of seller and buyer, transfer fee, and any additional important documentation.
What are the characteristic of good business letter?
Some characteristics of a good business letter:
- A professional format should be used.
- Letters should be clear, concise, and complete.
- The main purpose of the letter should be clearly stated, avoiding unnecessary, irrelevant thoughts or emotions.
- A letter should use courteous, professional language and appropriate grammar.
- A letter should clearly say what action or outcome you expect as a result the correspondence.
- A letter should include any pertinent dates, deadlines, and the information to contact the writer.
- Always thank the recipient for their time and attention.
1. CONCISENESS. Conveying the message in the fewest number of words and sentences as possible. Brevity is the rule of thumb.
- If your letter can't be read and understood in less than 20 seconds, it has limited chances of success. To achieve this, the writer must eliminate wordy and trite expressions. Simple and one and two syllable words have the same power as three-syllable words or phrases.
2. CLARITY. Your goal is that your reader understands what you have to say. Precise and familiar words are always best. Jargon, slang and colloquialisms serve no purpose because they cause confusion.
- For example, the jargon 'spoilage' conveys different meanings to wet market vendors (rotten vegetables or fruits) and to the airline industry (empty seats). When it comes to sentence length, no matter how inspired you are, don't go beyond 20 words.
3. CONSIDERATION of the reader; understand their needs. It is writing from their point of view and how they will benefit from the content of the message. The customer will appreciate the change in policy better if the benefits of such a change are personalized.
4. COMPLETENESS is presenting in the letter all the facts that the reader needs, to make a sound decision on your message.
- For instance, to order a refrigerator, make clear what model, size and color you want, when you need it, to whom and where it will be sent, why you have chosen that company, and how payment will be made.
- Include any limits, deadline dates, and clear information for the reader to follow up.
- When the information is incomplete, the reader is either frustrated or the reader will choose inaction.
5. CONCRETENESS, being specific rather than vague and general information; use specific facts and figures.
- For example, instead of 'The function of this office is the collection of payments.' say 'This office collects payments.'
6. COURTESY, always remain respectful as you are representing the company or organization whose name is at the top of the letter.
- Negative expressions (contrary to your inference; delinquency; I'm sure you must realize; we find it difficult to believe; you are probably ignorant of the fact; you failed to; you leave us no choice; etc.) can lead to a negative result. Language that discriminates on the basis of gender, disability, age, race, religion, ethnicity or nationality will also put you, your company or organization in a negative position.
7. COHERENCE means correctly arranging the content for ideas to flow logically and smoothly. Every statement must move the ideas forward.
- Always start with the reason you are writing; keep it simple and straightforward.
- The central body of the letter should contain the information needed for the recipient to act, or if the letter is for the purpose of advisory only, to understand your message. If attachments are included with the letter, do not repeat the information in the attachments, only refer to them and what they contain.
- The letter should end by telling the recipient what you expect them to do in response to your letter (if you avoid doing this, it is left up to the recipient to decide what they will do or if they will respond). Include the information for the recipient to follow up with contact names, phone numbers, email address, deadline date (if applicable), etc.
- Always close by thanking the recipient for their response or action; even if the letter is advisory only, thank them for their time and attention.
8. CORRECTNESS, check the correctness of facts and figures, names and dates, and of course, spelling and grammar.
9. CREDIBILITY refers to the status of the communicator, whether as a person or as representative of the company. As a message sender, you must write information that is true and believable. The letter must sound sincere and honest, enhancing the company or organization's and your own reputation.
10. CONSISTENCY of tone and style within a letter reflects the writer's responsibility and reliability. From the opening sentence to the last word, you should use only one tone (light or serious) and one style (formal or informal). A shift in tone or style can indicate a lack of consistency and reliability of the writer.
A business letter or correspondence must be done by everyone at some point in their life. The format of a letter (simplified, block, semi-block, etc.) is not as important as the content conveying information in a way that will result in the result desired by the writer.
How write a letter to bank manager for cancellation of overdraft facility?
how to write letter to a bank for cancellation facility
How do you write a letter for asking price reduction from supplier due to raw material reduction?
In order to write a letter for price reduction from a supplier due to raw material reduction, you must first aquire the required documentation from your local attorney at law, and they will be able to help you.
Which letter parts are keyed at the tab you must set when keying a modified block letters?
The keyed letter parts into set keying to modidied block letters are dateline and the closing lines.
What is an Introduction in a business letter?
An introduction can take many forms, depending on what you are introducing; you're introducing yourself, another person, your company and products, or pitching project to the recipient.
The first line of the first paragraph should tell the purpose of the letter:
- I want to introduce you to...
- I'm writing to introduce you to…
- The purpose of this letter is to briefly introduce…
- We are pleased to announce…
- I am pleased to introduce…
- We're happy to introduce…
- My name is (name) and I am contacting you to introduce…
- This is to announce the appointment of (name) to the position of (post)
- It is with great pleasure we announce the opening of…
The second paragraph tells about the person or thing that you're introducing. If there are attachments (product literature, proposal figures, a resume, etc.), don't repeat everything contained in the attachment(s), refer to the information or mention briefly what the recipient can find there.
The third paragraph starts with what you expect of the recipient as a result of the letter, if a result is the purpose of the introduction. Next include whatever information the recipient needs to follow up; contact name(s), phone numbers, email address, etc. Always close by thanking the recipient.
How do you write a letter requesting for promotion?
To answer your question of how to ask your boss for a promotion...courtesy is the most important thing. This is just a rough draft that you can change.
You would start with the date at top of letter. Next line.. Dear Sir...I wanted to take this opportunity to thank you for your confidence in me. If you recall I (and here is where you list your accomplishments regarding certain tasks - and be specific about exactly what you have achieved to date (give examples).
In the next paragraph you would say ...I feel due to my acknowledged ability in these areas (the ones you gave examples), I am seeking a promotion so that I may be of further assistance to this company. I believe my achievements speak for my dedication to this company. I am ready to move up and with this opportunity, I am capable of excelling beyond your expectations.
I trust you will agree that I am an asset to the firm (company). If promoted, I will continue to grow and with the added experience, I will help this company grow as well. There are no limits to what we can achieve as a team.
Thank you for your kind consideration.
Respectfully, or With All Due Respect,
Your name
What info does the inside address of a business letter include?
The inside address in a business letter is the name and address of the person to whom the letter is written. Example:
Name (if applicable)
Title (if applicable)
Name of Company or Organization
Street Address or P.O. Box
City, State (Country, if applicable) zip code (or equivalent)
Is it enclosed or inclosed in an envelope?
If you are including documents in addition to a letter in an envelope, the additional documents are called the enclosure(or enclosures).
What type of program do you use to type a business letter?
You would use a word processing program such as Microsoft Word.
Have the pleasure of or have the pleasure to?
The correct wording is based on the context of the statement, for example:
I have the pleasure of advising our loyal customers... (continuous, ongoing)
I have the pleasure to advise you... (here and now, by this message)
Does the word organization and word outline mean the same in writing?
No, they don't mean the same thing.
Organization is putting your notes and resource material in an order that allows for easy reference while you are writing.
An outline is a written plan or 'blueprint' of the content of what you plan to write.
A outline can be written more easily if notes and resource material are in order, organized.
Not all writers use an outline, but organization of materials is very helpful whether you use one or not.
How important to use optional parts of a business letter?
The optional parts of a business letter are only important if they are applicable.
For example, a reference line would not be necessary for all business letters and serve no purpose unless there was something specific to reference. If the letter is sent to the recipient only, there would be no need to use the "cc" reference; or if nothing is included with the letter, the "encl." notation would be of no importance.
If any of the optional parts of a business letter are applicable, then they are important to use.
How do you write a Letter to examination controller for rechecking of result?
To write a letter to the examination controller for rechecking your result, start by addressing the controller formally and stating your purpose clearly in the opening paragraph. Include your full name, roll number, and details of the examination, such as the subject and date. Politely request a re-evaluation of your result, explaining any specific concerns you have. Finally, thank the controller for their attention and provide your contact information for any follow-up.
When faxing documents should there be a cover letter?
There are many types of documents that one would fax to someone. An actual cover letter is necessary only in the most formal circumstances. For example, if the recipient doesn't know the document is coming or the reason you are sending it.
Most places that communicate by fax have a standardized fax cover form; this is the most common cover for a document sent by fax. The cover form will include lines or boxes for the date, the recipient's name, perhaps title and organization, the senders name and title, if applicable (cover forms should be on letterhead making it unnecessary to write the company or organization of the sender), a subject line and an area to write a message. See examples on the link below.
For very informal circumstances, for example, you and the recipient are on the phone with each other while the fax is being sent, then just the recipient's name written at the top of the page is sufficient. Some companies that fax between departments or locations regularly throughout a business day buy 'post-it' notes with pre-printed 'To-From' boxes, just fill in and stick on the document to be faxed.
What are the key Characteristics of a bank confirmation letter?
Letter contains management's authorisation to disclose the necessary information
Auditors examine evidencecavialable to support management explanations
Letters are snet by thethe auditor and customenrs are requested to repky directly to the auditor
The auditor selects the items for which they will request confirmation. If your organization has a valid reason to object to any of these selections, discuss this with your auditor before the confirmation process continues.
The auditor designs the confirmation requests and tailors them to specific audit objectives. The auditor will consider the type of request, prior experience, the nature of the information being confirmed, and the intended respondent of the confirmation letter.
The auditor communicates the confirmation request to the third party by sending out the audit confirmation letter. There are two types of confirmation letters: positive requests (asking the third party if they agree or disagree with the stated information, or to fill in the blanks) and negative requests (where the third party only has to reply if they disagree with the stated information).
The auditor obtains the response (if any) from the third party. If the third party fails to respond or responds with conflicting information, the auditor may ask your staff for clarification or pursue alternative confirmation procedures.
The auditor evaluates the information they received, including the reliability of that information and how it relates to the organization’s finances.
In general, audit evidence is most reliable when it is obtained from independent parties outside of the organization. That’s why audit confirmation letters are such a critical part of the audit process. If you have any questions or concerns regarding the audit confirmations, don’t hesitate to reach out to your audit firm.
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Write a letter to close the home loan?
To
The Branch manager,
DHFL,
Vijayawada.
Subject: Requesting for loan closing.
Dear sir,
I am Kakarla. Sridhar, I have taken house loan from your bank DHFL. My loan account no is 30000
I want to finish my loan amount due to house sale purpose, outstanding amount will be paid through Cheque or DD.
Requesting you to give the clearance within a week, so I can sale my property.
Regards
Kakarla Sridhar
9701600236.
What is the meaning of Appropriateness in a business letter?
Appropriateness in a business letter means:
- stating clearly why you are writing.
- using formal or semi-formal language (even the the recipient is a personal friend).
- providing the information necessary to support your reason for writing without going off track.
- unless it is specifically pertinent to the reason you are writing, do not relate emotions of use emotional language.
- don't go off track your purpose; be concise and to the point.
- end by telling the recipient the result you expect; state clearly what you want them to do; don't wait for them to figure it out or leave them guessing.
- provide the contact information for the recipient to follow through.
- always finish by thanking them for their time, even if the letter is a complaint letter or a bad news letter.
In addition to using a business format or good grammar, appropriateness includes clarity in the purpose and the expected outcome of your letter.
How do you write a letter to bank manager for closing fixed deposit?
To
Manager
Subject: Closing Fixed deposit account.
This is to inform you that, My Fixed deposit will mature on 01/12/2012, Kindly request you to transfer the fixed deposit to my Saving account, details are mention below.
Name:
Saving bank account:
your faithfully
*****
Where can you get a free request letter for installation of electric meter?
To be honest I have no idea I just like answering questions
What are the guidelines you should follow when creating a business letter?
Basic Business Letter Format
Your First and Last Name
Your Company
Your Street Address
Your City, State Zip
Date
First and Last Name of the Person to whom you are writing
Their Company
Their Street Address
City, ST Zip
Dear Mr./Ms. Full Name:
You do not want to indent when you are using this format. This is the best format to use when you are writing a persuasive letter. You want to introduce yourself and the topic you are writing about to the reader. Remember that the first rule of writing is to know your audience. In a persuasive letter, you state your opinion or your feelings about something that is important to you after you have introduced yourself. You must sound as professional and passionate as possible. You do not want to belittle the reader or they will not finish reading your letter. Your letter needs to have the facts, reasons, and examples to support your position. Address issues that your reader may have in their argument.
In a second paragraph, you must have solutions. Without solutions, you are only complaining. Offer assistance in solving the problem. Remind the reader where they can contact you.
Sincerely yours,
Signature
you
What are the 5 types of business letters?
Five types of business letters are:
- sales letters
- acknowledgement letters
- notification letters
- recommendation letters
- invitation letters (invitation for bids, product launch, celebration, etc.)
