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Business Writing
Includes questions related to the research, preparation and writing of written business documents.
1,608 Questions
What are the optional parts of a business letter and their uses?
Optional parts are those parts of a letter that we use when required. They are;
- Attention line (the specific person or department to whom your the letter is directed)
- Subject or Reference line (an account number, product, or specific topic of the letter)
- Enclosure notation (list anything that is included with the letter)
- Copy notation (list any person or department that will be receiving copies of the letter)
- Mailing notation (to note if the letter is registered, certified, next day, etc.)
Is an excuse letter considered a business letter?
Yes, an excuse letter is a type of business letter (unless it's written to a spouse, then it's personal).
When keying in a personal business letter that is in block style the block style means?
that you should build a tower out of blocks
How can you write a letter to your tenants regarding parking slot allocation?
Using a standard business format:
LETTERHEAD
or Return Address of Sender
Date
Name of person addressed (or: To All Tenants)
Address
City, State, Zip (or equivalent depending on country)
REF: Parking lot allocation rules.
Dear Tenant,
First paragraph, state why you are writing: We are writing to ensure that all of our tenants understand and respect the parking privileges that are included in the rental (lease) fees for (name of building or complex).
Second paragraph: The following rules must be observed by all tenants and their guests:
- Each tenant is assigned...
- There are unassigned spaces for guests located...
- Deliveries...
- Parking lot maintenance...
- Winter snow removal...
- Etc...
Third paragraph: If you encounter any problems with these rules or chronic violators of these rules, please contact (name) at (phone number). Everyone's cooperation is expected in order to maintain a harmonious community at (name of building or complex). We thank you for your cooperation and we welcome tenants' suggestions to improve our community.
Thank you,
Signature
Print or Type Your Name
NOTE: The letter can be mailed to all current tenants or hand delivered to each apartment. Mailing the letters is a formal way of ensuring that all tenants have the information. A copy of the letter should be provided to each new tenant at the signing of a lease. As rules are changed, an edited letter should be provided, dated for the current rules in effect.
What type of stationary is a business letter typed on?
A business letter can be written on plain paper or on letterhead, paper pre-printed with a company (agency or organization) name, address, logo, etc.
A business letter on plain paper should have the sender's address placed at the top right of the page above the date, centered at the top middle of the page, or for a full block style, at the top left above the date.
If you are a small business or organization using plain paper, include the name of the company or organization above the sender's address.
What is the length of a business letter?
Ideally, a business letter should not exceed one page, including the inside address and complimentary closing. A concise business letter is more effective than an overly wordy letter which can distract the reader or completely camouflage the object of the letter.
What date do you have to put on an authorization letter?
The date of a letter should always be the date that the letter is sent.
If there is a time frame that an authorization will be effective, that time frame should be stated in the content of the letter or a reference line before the start of the letter.
What should the second paragraph of a business letter do?
Sample standard business letter:
LETTERHEAD
or Return Address of Sender
Date
Name of person addressed
Name of Company or Organization
Address of Company or Organization
City, State, Zip (or equivalent depending on country)
Dear Name,
First paragraph: one sentence or two, stating why you are writing.
Second paragraph: give the facts and information supporting your reason for writing. This can actually be more than one paragraph or if several facts are necessary, use bullets. If attachments are included with the letter, don't repeat content from the attachments, just tell the recipient what will be found there. Don't use emotional language or go off the target of your objective.
Third paragraph: tell the addressee what you want them to do or what you want to happen (this is called the 'call to action paragraph'). State any dates that may be deadlines or that the information or action is required by. Give your address and contact phone number at the end to be sure it's easy for the addressee to find it. Always end a business letter by thanking the recipient for their time and effort.
Sincerely , Yours Truly, or Best Regards,
Signature
Print or Type Your Name
The first line in a business letter that contains the current date and that is positioned just below the letterhead is the date of the letter.
What are the advantages of written communication vis-a-vis oral communication?
How you Write Letter to Principal for School fees certificate for IT return?
certificate return letter
Is it ok to start a business letter with PFA?
No, absolutely not. A business letter should not use jargon or acronyms unless it is industry specific and the letter is addressed to someone in a like business. A business letter (or email) reflects the professionalism of the sender. Would I like to do business with someone who can't spell our three simple words? It would sure give me pause, especially if the letter began with such a shortcut.
What is a business letter and what is it use for?
A business letter is a letter written to inquire, inform, or request to a business entity, or for business purposes to or from a private individual or individuals.
What is a block letter style with bullets look like?
A block style letter is a letter with all elements at the left margin. There are no indented lines in a block letter.
EXAMPLE
Sender's address (unless letterhead is used)
Date
Inside address
Salutation
Body of the letter. The first paragraph states why you are writing.
The second paragraph gives the information that is the basis for the letter. This is where bullets may be used if there are several points to be made or relevant information to be listed:
- First piece of information.
- Second piece of information.
- Etc.
The third paragraph is called the 'call to action' paragraph. Always tell the recipient what you want them to do in response to your letter. It includes pertinent or deadline dates for a response if applicable. It includes the writer's contact information (phone #, email address, etc.). It always includes thanking the recipient for their action, or just thanking the recipient for their time if your letter is to inform only.
Complimentary closing.
Your name typed.
Your title if applicable.
NOTE: The only indentation within the letter are those created by the bullets.
Why business letter must be concise?
It is sometimes said in the business world that time is money. In other words, people have to be paid for their time. Even if a manager does not charge the company by the hour, still, managers have only so much time available to do useful work for the company. Therefore, the time spent reading and dealing with business letters does cost money. Someone has to be paid to do it. If you can be concise in your letter, you will consume less time, and allow greater efficiency in dealing with your letter. I would add that if your letter is excessively long and boring, it is quite possible that the recipient won't even be willing to read it. We all have lots of things to do, and we need to get on with our work, not to bog down in an interminable letter. Personal letters are different. They can be entertaining, because you are presumably writing to someone who is interested in you as a person. A business letter is not like that. It exists only for business purposes, not to be entertaining.
What do you say about full block letter?
I say that the full block format for a business letter is the most convenient to format. All of the information in the letter is justified to the left margin.
Reprimanding a supervisor or any other internal staff member, is a process, not just one letter.
Step one is speaking to the supervisor; outlining the problem and communicating the accepted standard. If there is a written policy in place that covers the specific situation, that should be provided to the employee at that time. The employee should be advised to ask for help in how to handle any situation that they are unsure of what is appropriate for the circumstances. The employee should be given the opportunity to correct their behavior on their own. In many cases this step will be the only action necessary.
Only if the employee continues the unacceptable behavior will a written notification be necessary. The letter should mention the previous conversation, mention the written policy provided (if applicable), and include the date of the conversation. The letter should repeat the policy stating what behavior is appropriate, give a time period with a deadline date that the situation will be reviewed with the employee again. The letter should be simple, to the point, without any personal attacks or derogatory language. A sample standard business letter format can be found on the link below.
At the time of the given deadline date, the employee's behavior should be reviewed in person. If the employee has shown progress and needs more time, then a new deadline date can be set. Further interaction with the employee may give you both the opportunity to further strengthen and support the behavior that is acceptable. If no improvement has been made, this meeting can be followed up with a dismissal letter citing the steps taken up to this point.
A supervisor or any employee should be given an opportunity to grow and develop; or to show that they aren't able to learn.
How do you write a letter of reprimand on a supervisor who has a bad attitude?
Reprimanding a supervisor or any other internal staff member, is a process, not just one letter.
Step one is speaking to the supervisor; outlining the problem and communicating the accepted standard. If there is a written policy in place that covers the specific situation, that should be provided to the employee at that time. The employee should be advised to ask for help in how to handle any situation that they are unsure of what is appropriate for the circumstances. The employee should be given the opportunity to correct their behavior on their own. In many cases this step will be the only action necessary.
Only if the employee continues the unacceptable behavior will a written notification be necessary. The letter should mention the previous conversation, mention the written policy provided (if applicable), and include the date of the conversation. The letter should repeat the policy stating what behavior is appropriate, give a time period with a deadline date that the situation will be reviewed with the employee again. The letter should be simple, to the point, without any personal attacks or derogatory language. A sample standard business letter format can be found on the link below.
At the time of the given deadline date, the employee's behavior should be reviewed in person. If the employee has shown progress and needs more time, then a new deadline date can be set. Further interaction with the employee may give you both the opportunity to further strengthen and support the behavior that is acceptable. If no improvement has been made, this meeting can be followed up with a dismissal letter citing the steps taken up to this point.
A supervisor or any employee should be given an opportunity to grow and develop; or to show that they aren't able to learn.
What arethe six parts of a business letter?
Parts of a business letter:
- Letterhead or sender's address.
- Date the letter is written or sent.
- Inside address, the name (optional), title (optional), organization name and address.
- Reference line (optional), preceded by 'RE:' state the subject of the letter, or the applicable account, invoice, document, case (etc.) number.
- Salutation (greeting): Unless the person is a close associate, never use just the first name; use 'Dear Mr. Jones', 'Dear Sir/Madam' (if name/s unknown), or title of person if known, 'Dear Prof. Jones'. Always use a formal greeting for a business letter.
- Body of letter:
- first paragraph, state why you are writing the letter.
- second paragraph, state the information supporting your inquiry, request, advisory, sales information, etc. Only use more than one paragraph if there is a lot of related information, or use bullets if possible.
- third paragraph, tell the recipient what you want them to do, giving them any information necessary for them to follow through (phone number, email address, third party, etc.). Always thank them for their time and/or effort. If you're not asking for a response, just thank them.
- Complimentary closing such as 'Sincerely' or 'Best Regards', etc.
- Signature of sender.
- Name of sender,(typed or printed) with title if applicable.
- Enclosures, if applicable, list anything included with the letter.
What are the different dimensions of business?
I think that are:
-Ecologic
-Economic
-Social
-Scientific
-Education
What is the appearance of a business letter?
Example of a standard business letter:
LETTERHEAD
or Return Address
of Sender
Date
Name of person addressed
Name of Company or Organization
Address of Company or Organization
City, State, Zip (or equivalent depending on country)
Dear Name,
First paragraph: one sentence or two, stating why you are writing.
Second paragraph: give the facts and information supporting your request or inquiry. This can actually be more than one paragraph or if several facts are necessary, use bullets. Don't use emotional language or go off the target of your objective..
Third paragraph: tell the addressee what you want them to do or what you want to happen (this is called the 'call to action paragraph'). State any dates that may be deadlines or that the information or action is required by. Give your address and contact phone number at the end to be sure it's easy for the addressee to find it. Always end a business letter by thanking the recipient for their time and effort.
Sincerely , Yours Truly, or Best Regards,
Signature
Print or Type Your Name
What is the formal of a business letter?
A formal business letter is a letter written for the purpose of conducting business. A business letter can be written by a business, an organization, or a private individual. Following is an example of a standard, formal business letter:
LETTERHEAD
or Return Address
of Sender
Date
Name of person addressed
Name of Company or Organization
Address of Company or Organization
City, State, Zip (or equivalent depending on country)
Dear Name,
First paragraph: one sentence or two, stating why you are writing.
Second paragraph: give the facts and information supporting your request or inquiry. This can actually be more than one paragraph or if several facts are necessary, use bullets. Don't use emotional language or go off the target of your objective..
Third paragraph: tell the addressee what you want them to do or what you want to happen (this is called the 'call to action paragraph'). State any dates that may be deadlines or that the information or action is required by. Give your address and contact phone number at the end to be sure it's easy for the addressee to find it. Always end a business letter by thanking the recipient for their time and effort.
Sincerely , Yours Truly, or Best Regards,
Signature
Print or Type Your Name
