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Microsoft Access

Microsoft Access is a database management system. Part of the Microsoft Office suite, Access can be used to edit data stored in various database formats, such as SQL (multiple varieties), Oracle, Excel, XML, etc. Questions about this software and how to use it belong here.

1,050 Questions

When opening a brand new database in Microsoft Access what does Access make you do?

It will ask you to specify the name of the document and where to put it. You can then start to design the database as you need it.

When you maximize a window the Maximize button changes to a button?

minimise

or restore down on some computers

XP should say minimise but not 100% sure about it

When you create a blank database the table that Access creates for you contains one field named .?

If you create it in Design View, no field name is given. If you create it in Datasheet View it is called Field1.

What are the advantages of using spreadsheets to work out the total salary rather than pen and paper method?

You can work out calculations much faster on a spreadsheet and you can use formulas to work out your answers properly instead of doing it in your head or on pen and paper which is easier.

Where is the AutoCorrect button located?

In Office 2003 it can be found under the Tools menu and then AutoCorrect Options.

In Office 2007, click the Office button, then Options, then select the Proofing category on the left. The AutoCorrect options button is at the top of this window.

In Office 2010, click the File tab, then Options, then select the Proofing category on the left. The AutoCorrect options button is at the top of this window.

What are the ethics for using databases?

You have to be careful about what you store. There is legislation in many countries covering data protection. That affects databases. Your data needs to be accurate and up to date. You need to be storing it for genuine purposes that users are aware of. You need to be able to prove why you need it. You may need to get rid of it after a time period or once it has served its purpose. You cannot pass it on to anyone else without the permission of the person that the data is about. All of these things are ethical issues in relation to databases.

What skills are required in order to create a database using Microsoft Access?

To create a database using Microsoft Access, you need basic computer skills, knowledge of Microsoft Office and specifically, the Access application. You can learn how to create a database using Microsoft Access at the Office section of the official Microsoft website. Once on the page, type "How to create an Access database" into the search field at the top of the page and press enter to bring up the information.

What is if statement in access?

The If function in Access is known as IIF. It has a second I because it stands for Immediate IF. It allows you to make choices and decisions, similar to programs like Excel which has an IF function, or computer programming languages.

What tool is used to do math in Microsoft Access?

There are lots of ways of doing it. Calculations can be typed in directly or you can use the Expression Builder. You can do it in forms, reports and queries.

How do you export data from a Dos ver 5 database to Excel?

A good way is to export from a database is to save as CSV format (or some sort of comma-delimited text format), then open Excel and import the file into Excel.

Why is it necessary to specify a data type for a field while creating a new table in Microsoft access?

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

All data has a type. Things can be numbers or dates or text and so on. In order to be able to process the data correctly and try to ensure that the correct kind of data is stored, it is necessary to specify what type of data you want something to be. So if you want to store a date of birth, you would store that as a date. Then you can do things based on dates, like sorting people in date of birth order, or finding all the people born in a particular month, or how many days old they are. If the date was stored as text, you could not do those things.

Does a primary key have to be an integer in an Access database?

No, it does not. A primary key can be different types of data, not just an integer.

How does one restrict the results of a database query to certain specific values?

You can use criteria for fields to restrict what they can show. The criteria could be something like to only show records that have a field with values that are over a certain amount or to only show records that contain specific data. So you could have a list of staff, but only want to show those working in a particular department, or you might have a list of exam results but only want to show people who achieved a score that is higher than a certain amount. You do this by applying criteria to the appropriate field.

Can a doctor office bill for a missed appointment?

No! It is not legal to be charged for services not given. Often times offices would like you to believe you will be billed, so people will give advanced cancellation of the appointment.

Another Answer:

Yes, the office can charge for missed appointments. You may want to read the financial agreement you probably signed when you first became a patient in that office.

Most offices try not to be unyielding and inflexible with this policy. If you have a really good reason for breaking the appointment, they may waive the fee. Or, if you are a long-time patient who has a track record of keeping your appointments, they may forgive you.

With every appointment there are costs incurred by the office. The staff has to be paid whether you show up or not. The light bill still has to be paid. And they cannot charge you for whatever the procedure was you were supposed to have done. A broken appointment fee is an attempt to offset those costs and encourage patients to keep their appointments.

Think about it this way: If you buy an airline ticket and don't show up before the plane takes off, there is the costs of the fuel, the pilots and the attendants' salaries, etc. And your seat is empty. Do you think the airline should refund your money just because you didn't show up?

It's the same way in a doctor's office, only they don't charge you up front. A failed appointment is an inflationary factor, and by not showing up, you drive the costs of healthcare up for everybody. A failed appointment fee tries to mitigate those costs by laying the expense where it belongs, at the feet of the person who didn't bother the keep their appointment.

What is the formula for calculating maximum in Excel?

MAX. If you had a series of numbers in the range B1:B84 the following formula would show the largest of them:

=MAX(B1:B84).

Access 2003 compatible with Access 2000?

MS Access 2003 is able to produce MS Access 2000 compatible databases.

Why choose ms access over other DBMS?

In the IT community, "because you don't know what you're doing" might well be the top vote-getter for the answer to this question.

Access is appropriate for certain jobs, but it's often tortured into places it has no business being used and where something like, say, SQL Server or Oracle would be far superior.

What is total query?

It is a query that can sum up values and show totals, rather than individual records with their amounts. A query cannot show both the individual values and totals, like in a report or in a spreadsheet, so to find totals they have to be in separate queries to ones that list actual values.

Can write query within the query?

Yes, you can have a query inside a query. That is known as a sub-query.