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Microsoft Access

Microsoft Access is a database management system. Part of the Microsoft Office suite, Access can be used to edit data stored in various database formats, such as SQL (multiple varieties), Oracle, Excel, XML, etc. Questions about this software and how to use it belong here.

1,050 Questions

What is sub query in MS Access?

It is a query inside another query. Normally it is a select statement inside a query. Sometimes you want to run query and use data from another query in that query. So you will have one query inside another one. The inside or nested query is the subquery.

Where can one find tips on using Microsoft Access 2003?

One can find tips on using Microsoft Access 2003 using the Help section of the software. This will lead to the official website of Microsoft, where there is available an extensive section of frequently asked questions. One can also find tips on using Microsoft Access 2003 on YouTube, while watching a tutorial video.

What is a one-to-many relationship in Access?

The easiest way to create a one-to-many relationship in the Access Relationships window is by first dragging the tables you need onto the grey part of the screen. Theen drag the primary key field of a table onto a field of another table to create a one-to-many relationship. When you release the mouse button over the field in the other table, the "Edit Relationships" will will automatically appear. This window will allow you to create the one-to-many relationship and set referential integrity and cascading rules.

What is the Use of MS access in daily life?

Microsoft Access is designed to scale to support more data and users by linking to multiple Access databases or using a back-end database like Microsoft SQL Server. With the latter design, the amount of data and users can scale to enterprise-level solutions for people.

What type of field cannot hold duplicate value in ms access?

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

A primary key field is always unique. Any other field that you have can be set to not allow duplicate values if necessary too.

What is data sheet view in Microsoft access?

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

Data sheet view shows data laid out like a table or a worksheet in a spreadsheet. The headings of fields will be at the top of each column.

What is criterion used to grant individual access to classified data?

Access to classified data is typically granted based on the principle of "need to know," which means individuals are given access only if their job responsibilities require it. Additionally, a thorough background check and security clearance process assess an individual's trustworthiness and reliability. The specific level of clearance required—Confidential, Secret, or Top Secret—depends on the sensitivity of the information. Ultimately, these criteria ensure that sensitive information is protected from unauthorized access.

What is a query grid?

the lower pane in Query Design View

When Access first creates a database it automatically creates a table.?

Yes it does. However the table is blank and the user must then start to create the fields they want. So Access really only starts the process of creating a table and the user must do the rest.

In a database what is a field width?

It is the amount of space that you want to allow for some data. Different kinds of data will take more space than others, so you should define how much space is needed. So if you had a field for Gender, then the values would be Male or Female. So a maximum of 6 letters is needed, so you could specify that as the field width. If you set it larger than that you would be allocating space that was not needed, and you would be wasting space. For other things, like names or address lines, you would need more space than for your gender field, so you would set them to have more space. Some fields have their widths automatically set, like date fields, so you don't need to specify anything.

When you enter data into a form where does it go?

In Microsoft Excel, the data stays in the cell where it was entered. If that cell is referenced by an external source, it will also be copied to that external source. The location cannot be determined from Excel, only from the external source.

When you enter a description for the fields in your table the descriptive text appears when you are adding records to a datasheet or form?

No, it does not appear on the datasheet or form. It is really just for design purposes to tell the designer and anyone else that may be changing the design, what the field is for. Sometimes it is very obvious, like Date of Birth or nationality, but sometimes a field may be more obscure, like if it is for some special codes that a company uses to designate products. If you want something on the form, you can use the caption option or type something into a text box beside the field to explain its purpose.

Why reports are important in access?

Reports can give you structured print-outs of your data. They can allow you to get different types of details, like grouping data and getting sub-totals and totals. They can allow you to pick just certain data and do things like present it in a sorted order. You can have different kinds of headings on a report, making it clearer what it is the report is showing. This can all make the data more meaningful and useful in presenting the data to people who need to analyse it or distribute it.

File extension for access 2007 is?

The file extension for Microsoft Access 2007 is '.accdb'.

What does descending mean in Microsoft access?

Descending order is when you sort numbers from largest to smallest, or sort text from Z to A (in reverse alphabetical order), or dates from most recent to oldest. Usually we sort in ascending order, but sometimes we want to format in descending order.

How do you link two or more access table?

Creating Relationships between Tables Relationship is an association established between common fields (columns) in two tables. A relationship can be one-to-one, one-to-many, or many-to-many. When you create a relationship between tables, the related fields don't have to have the same names. However, related fields must have the same data type unless the primary key field is an AutoNumber field. You can match an AutoNumber field with a Number field only if the FieldSize property of both of the matching fields is the same. For example, you can match an AutoNumber field and a Number field if the FieldSize property of both fields is Long Integer. Even when both matching fields are Number fields, they must have the same FieldSize property setting. Opening the Relationship window 1. Click Tools Menu

2. Click Relationships

3. Select the table from the Show Tables dialog box

4. Click Add to Add the tables

5. Click Close button Note: To open the Show Table dialog box

Click Relationship Menu

Click Show Tables To create a New Relationship 1. Click Relationship Menu

2. Click Edit Relationship

3. Click Create New button

4. Click Left Table Name arrow & Select the table

5. Click Right Table Name arrow & Select the table

6. Click Left Column Name arrow & Select the field name

7. Click Left Column Name arrow & Select the field name

8. Click OK button

9. Click Create button For more details refer http://msaccess.batcave.net