Business Writing

· Not continuously submitting your DAILY ACTIVTY REPORT. As per record, your last DAILY ACTIVITY REPORT was received December 17, 2013. It seemed to be neglected despite of the urgent demand that you are REQUIRED to submit your DAR as this is important in monitoring your DAILY ACTIVITIES. I have not receive any DAR up to this date.

· RARE submission/emailing of SALES REFERENCE, INVENTORY/IN & OUT.

A letter of complaint follows the same format as any business letter:

First paragraph: In one sentence or two, state why you are writing.

Second paragraph: Give the facts and information supporting your complaint. This can actually be more than one paragraph or if several facts are involved, use bullets. Don't use emotional language, threats, or go off the target of your objective.

Third paragraph: Tell the addressee what you want them to do or what you want to happen (this is called the 'call to action paragraph'). They won't know unless you tell them. Give your mailing (or email) address and contact phone number at the end to be sure it's easy for the addressee to find it. Even if you don't want any further action because you're just informing them of your dissatisfaction, always end a business letter by thanking the recipient for their time.

An inquiry letter is a letter requesting informationrather than requesting an action or presenting a proposal.

Two elements of a business letter include the recipient and return address. Most business letters should be addressed to a specific person or department to ensure they are processed properly.

Since business writing by email is relatively new, there is no 'rule book' for it. You will be safe using the exact same format as a regular business letter that is sent by mail. Using the standard format will ensure that all necessary information is documented in the correspondence. Also, don't forget to include your phone number and perhaps add your mailing address at the bottom under the signature information. Even when corresponding by email, you should use a concise, professional writing style.

The recipient's address goes in the middle of the envelope. Your return address goes in the upper lefthand corner.

The only way to really thank a landlord is to always pay your rent on time and to treat the property with the same care as if it was your own. For a note, just a simple 'thank you', 'most appreciated' will suffice. If you wish to be more poetic, something like 'May the kindness of your generosity be visited upon you 100 fold in the coming year.'

Another way of saying 'at this time' is 'now' or 'right now'.

To write an application of leave for a personal reason one must include when the plan on leaving and how long they would like to leave. They must also include details the are comfortable with providing.

The closing of a business letter has just enough sentences to convey information for follow up or response and to thank the recipient. This is usually two or three sentences.

If the file location is the subject of the letter or of some other significance to the content of the letter, it should be part of the 'reference line', just under the inside address, just above the salutation.

If the file location is a code for the sender's own files, the code belongs at the bottom left, several spaces below the typed name of the sender, the 'copy' notation, or the 'enclosures' notation, whichever is last.

The function of a business letter is a letter to inquire, inform, or request to a business entity, or for business purposes to or from a private individual or individuals.

An inquiry letter is a request for information or for something material, such as documents, money, goods, or property. The reply letter is the answer to the inquiry.

If letterhead is not used, the return address can be placed centered at the top of the page; tabbed at the halfway point at the top of the page; or aligned to right margin at the top of page.

i am going to my native place ,,

There are no strict rules for indenting or justified alignment for business letters. The important element of formatting is to ensure that the necessary standard parts of a business letter are included and that they follow a logical sequence. The important element is that the recipient can clearly follow and understand the information provided by a business letter.

Yes, the paragraphs should have one blank line between them. This is especially important when using the block form of letter that has no indent at the beginning of the paragraph.